How much money does your company waste on conventional faxing each year?

If your company currently sends and receives faxes from stand alone fax machines, the fact of the matter is - you are wasting both time and money.

LAN Faxing Saves Time And Money

A LAN fax server can save up to 90 percent of the labor costs associated with manual faxing, resulting in an immediate and high return on investment. With a stand alone fax machine, an employee must first print the document, carry it to the fax machine, possibly stand in line, then scan the fax in and wait for all pages to go through before he can return to his desk and resume working. Of course if there is a busy signal at the receiving end, the procedure must be repeated, perhaps several times.

With a LAN fax server, employees can send faxes directly from their workstations, as well as from the applications where their documents are created or from an existing e-mail interface. What’s more, with a variety of custom in-bound routing options, each user on your network can also receive faxes directly to their own desktop, increasing both efficiency and privacy.

Most importantly, the increased efficiency gained from computer-based fax translates into a substantial decrease in your overall fax budget. The average fax operation takes no less than 10 minutes. For an employee making $40,000 a year, that 10 minutes amounts to $3.50 of time. If that employee sends 25 faxes per week, the resulting cost is $4,000 per year. If your company faxes a high volume of documents each day, the expense can be staggering. When the timely and cumbersome process of manual faxing is eliminated, savings in associated labor costs are recognized almost immediately.

An additional cost-savings benefit of computer based faxing is the ability to schedule faxing events at "off-times" when telephone rates are much lower.

After you install a LAN fax server on your network, even if you send as little as 12 faxes per day, your faxing expenses will drop considerably. To estimate how much LAN fax server could save you, follow the simple calculation below:

This formula assumes that the process of sending a document using a conventional fax machine takes a person approximately ten minutes to print the document, retrieve it from the network printer, bring it to the fax machine, fill out a cover page, dial the phone number, feed the document into the machine, wait for the transmission to be completed, and (assuming the transmission is successful on the first attempt), return to his or her desk. This process can actually take even longer in many situations.